Creating & Printing a Manual Check (New UI)

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Adding a Manual Check

 

  1. From the Dashboard select the Start Widget link Process Payroll to be taken to your next scheduled payrollmceclip0.png
  2. Select the mceclip0.png  icon for your next scheduled "open" check date, this will take you to the Payroll Prep steps
  3. Do not initiate payroll, skip down and clickScreenshot_010917_040129_PM.jpg
    1. This screen will be blank if there are no other manual checks entered
  4. Select image7.jpg  in the top right
  5. Choose your employee from the dropdown list 
  6. Select a Pay Statement Type of ‘Manual’ 
    1. For multiple Manual checks, select ‘Manual, 2nd’ as the second check’s Pay Statement Type
  7. Select ‘Ok’image6.jpg
  8. Select the E/D Code in the first dropdown
    1. i.e.: Regular E01, Overtime E02, etc
    2. Enter in the number of hours in the Hours columnimage9.jpg
    3. The sections highlighted in green can be changed, if you choose:
    4. The Check # is set to ‘Auto’ automated by the system starting at #100 and ending at #99,999 
    5. The Check Date is automated to pull in today’s date, update to a different date if necessary
  9. Once all earnings are added, select image8.jpg
  10. You will now see taxes being applied to the check-in blue lines
  11. To add in scheduled deductions (ie: 401k, Medical, Loan, etc): Select image3.jpg  in the top right
      1. Choose the image11.jpg option and check the box next to the scheduled deductions to pull into this manual check 
      2. Select image10.jpg  image5.jpg
  12. If you need to edit any of the tax or deduction amounts, click into ‘Amount’ field to edit the amount then select image8.jpg  to update your changesimage2.jpg
      1. If you receive this alert and you are not adding employee scheduled deductions you must mark this step as complete. Otherwise, an error will occur and you will not be able to close the pay statement. mceclip1.png
  13. Select  ‘Back’ to go back to the list of Pay Statements
  14. Check the box next to the manual check(s) you want to print, then select image17.jpg in the top              right
  15. Choose mceclip0.png, check the box Close Manual Pay Statements, and select ‘Close'. This will lock the manual check from being changed any further and allows it to be emailed and printed                                                                                                      mceclip1.png
  16. To print the check, ensure all previous steps have been completed first:
    1. Check the box next to the manual check(s) you want to print, then select image17.jpg in the top right
    2. Select mceclip1.png
    3. Select the Destination to send the check to in the dropdown
      1. This should be named ‘Client Email’
      2. Un-check ‘Add Non-Negotiable’ box
      3. Enter a comment in the box
      4. Select image16.jpgimage1.jpg
      5. The check should be received at that email address within a few minutes. This document will be in PDF form, and will need to be printed on check stock.