Hiring an Employee (TLM MME Only) (New UI)

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  1. From your Dashboard, select Employee Changes > Hire an Employee image13.png
  2. Skip the ‘Personal Settings’ section containing the Username, New Password, and Employee ID fields, these will be auto configured by the system once the employee is hired image15.png    
  3. Complete the required items that are indicated by a * First Name and Last Name then click image22.png image8.png
  4. In the ‘Basic Information’ section, since payroll is not active you can skip the Address information and Social Security Number or enter it if you'd like to track the information, then click image22.png image12.png
    1. When entering an address containing an apartment #, building #, suite, etc enter it into the 2nd box next to 
    2. Select the image24.jpg  button after entering an Address  to ensure a match is found
    3. Primary Email would need to be included if you want employees to receive system generated email notifications (i.e.: time off has been approved, timesheet change request has been approved, etc)
  5. The ‘Other Settings’ section will vary based on your company specifics, these are the profiles to configure the employees access, pay period, accruals, timesheet etc. Use the lookup icon image21.png on the right to see a description about each setting/profile, then click image16.png  to select that setting/profile image19.png                      image4.png
    1. Pay Period : Select the appropriate pay period for your employee
    2. Pay Prep: Select the ‘Export to Payroll’ option. Only change to ‘Do Not Export’ when terminating an employee
    3. Pay Calculations: Select the pay calculation profile appropriate for your employee (ie: “Hourly CA”, “Salaried (No Overtime)”, “4x10”, etc). Use the lookup icon on the right to see a detailed description about each Pay Calculation Profile
    4. Security: Employees access in the system, change the dropdown depending on the type of employee ‘Department Manager’, ‘Company Admin’ or ‘Employee’
    5. Timesheet: Select the type of timesheet to apply to this employee. Naming will vary based on your company specifications (ie: web punch, no web punch, etc)
    6. Manager: Select the employee's direct manager for timesheet edits/approval. If you do not have a ‘Manager’, all timesheets will go to ‘Company Admin’ 
    7. Date Hired / Date Started: Usually the same date for new hires, but enter date hired and the date the employee started working.
      1. If you are re-hiring an employee and you want them to complete the waiting period again (i.e. Sick accruals have a 60 day waiting period), match the ‘Re-Hired’ and ‘Hired’ date.                                                                                                                                                                                             image5.png
      2. If you are re-hiring an employee and you do NOT want them to go through the waiting period again and be eligible immediately for Sick, leave the ‘Hired’ date with their original date                                                                                                                                                                                      image7.png
  6. Click image6.png once all required profiles/settings have been selected
  7. Select the New UI Dashboard Layout Profile based on the type of employee you are hiring, or if based on their Security Profile leave with "[Default Security Profile]"
    1. Manager/Admin dashboards include charts and access to editing charts
    2. Employee dashboards do not include charts
  8. Select image25.jpg to complete the hiring process