CA SPSL User Guide (New UI) - Payroll & TLM

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TLM (Pay Cals 2.0) Report for Daily Limit (if applicable)

A report labeled 'FFCRA Daily Limit Report' has been added to your My Saved Reports library, you can use this report as a tool to review before payroll is processed.

  • To access your My Saved Reports library, click the 'Other Reports' link within the Reports widget on your dashboard2021-01-22_11h48_00.png
  • Click the run report icon 2021-01-22_11h49_23.png next to the report name 'FFCRA Daily Limit Reportmceclip2.pngmceclip3.png
      • If the column 'Over Daily Limit?' has a “Yes”, this means that the employee is over the daily max amount based on the type of leave. You will have to update the amount manually once the time has been synced to payroll to stay in compliance with the daily limits:
            • FFCRA FMLA 10 weeks $200 max per day, $10,000 accumulated max
            • FFCRA Family Leave 10 days $200 max per day, $2,000 accumulated max
            • FFCRA Sick Leave 10 days $511 max per day, $5,110 accumulated max
            • CA SPSL $511 max per day, $5,110 accumulated max
      • If the column 'Over Daily Limit?' has a "No" those dates are within compliance for the daily limits 

Accruals (if applicable)

If you add new hires to the system after LinkHCM added the new SPSL Accrual Balances for your employees, you will need to add the new SPSL Accrual Balances to your New Hires.

 

  • Full Time Employees
    • Go to your new hire’s employee profile:
        • Select the 'Other Employee Information' link under the Employee Changes widget on your dashboard
        • Click the Employee Information icon mceclip0.png to go into their profile2021-01-22_11h19_58.pngmceclip1.png
    • In the Profiles widget, click Manage Profiles to review their Accrual Profile assignment
        • Make sure they are assigned the correct Accruals profile that includes FFCRA2021-01-22_11h33_13.png2021-01-22_11h33_36.png
    • In the Accruals widget, click the Actions icon mceclip2.pngon the right then select ‘Edit Balances’2021-01-22_11h34_26.png
        • For CA SPSL:mceclip0.png
            • Accrued To: 10/01/2021
            • Hours Remaining: 80
            • Comment: Adding 80 hours for SPSL
            • Click 'Save'

 

  • Part Time Employees
    • Part time employees are entitled to paid sick leave for their average number of hours worked in a two week period. If the normal hours worked are unknown and the employee’s schedule varies, employers may use a six-month average to calculate the daily hours that employees can take over a two-week period. The employee will need to record hours on their timesheet before an average can be identified.
        • A custom report has been added to your My Saved Reports library named ‘COVID-19 PT Emergency Paid Sick Leave Calc.’ to help you calculate accrued time for part time employees 
            • To access your My Saved Reports library, click the 'Other Reports' link within the Reports widget on your dashboard2021-01-22_11h48_00.png
            • Select the run report icon 2021-01-22_11h49_23.png next to the report name 'COVID-19 PT Emergency Paid Sick Leave Calc'mceclip0.png
            • The report is pre-configured to calculate the lookback period and then automatically calculate the number of hours for Emergency Paid Sick Leave that the part time employees should receive based on average hours worked in a two week period over the last 6 months. The last column on the right labeled ‘Hours’ will display these hours for the part time employee's balance mceclip1.png
                • Note: This report can only be used for part time employees who have recorded hours on their timesheet. This report will be blank for brand new part time hires
    • Once you have identified the balance due for your part time employee, go to their employee profile:
        • Select the 'Other Employee Information' link under the Employee Changes widget on your dashboard
        • Click the Employee Information icon mceclip0.png to go into their profile2021-01-22_11h19_58.pngmceclip1.png
        • In the Profiles widget, click Manage Profiles to review their Accrual Profile assignment
            • Make sure they are assigned the correct Accruals profile that includes FFCRA2021-01-22_11h33_13.png2021-01-22_11h33_36.png
        • In the Accruals widget, click the Actions icon mceclip2.pngon the right then select ‘Edit Balances’2021-01-22_11h34_26.png
            • For CA SPSL:mceclip1.png
                • Accrued To: 10/01/2021
                • Hours Remaining: Enter the Hours you've calculated for the PT employee
                • Comment: Adding "XX" hours for SPSL
                • Click 'Save'

Running A Report To See If Employees Were Paid FFCRA Hours From Jan. 1, 2021 - March 28, 2021

From Main Menu: My Info > My Reports > Payroll Reports > Payroll Register > By Employee

  • Change Pay Dates to: 1/1/21  to 03/28/21
    If anyone received FFCRA pay, you will see the hours and amount on the left side of the report
    mceclip0.png
  • To print or save the report, click on 'Export' at the top right corner and choose the export format that you'd like to use.
  • You can manually reduce an employee's SPSL hours by any FFCRA hours taken between 1/1/21  and 03/28/21. Please see the sections above for instructions on manually editing employee accrual balances.