CA SPSL User Guide - Evolution

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Adding CA SPSL balance to new hires

If you add new hires to the system after LinkHCM added the new SPSL Accrual Balances for your employees, you will need to add the new SPSL Accrual Balances to your New Hires. Go to:

  • Employees > Time Off Accrual
  • Select your employee from the list
  • Click on Details at the top
  • Click on 2021-04-06_13h41_37.png  to add a new record
  • Type: select CA SPSL from the drop-down
  • Current Accrued: 80
  • Current Used: 0
  • Reason: ‘New EE’

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Running A Report To See If Employees Were Paid FFCRA Hours From Jan. 1, 2021 - March 28, 2021

The new SPSL allows for employers who voluntarily provided federal emergency paid sick leave (EPSL) between January 1 and March 28, 2021, to subtract the number of hours of federal EPSL an employee took from their SPSL entitlement. Employers can do the same thing with local COVID-specific sick leave entitlements.

From the reports library, you can run a Payroll Register.

  • Reports > Run Reports 
  • On the Report screen, put a checkmark in the box next to ‘Payroll Register (S109)’

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  • Click on ‘Report Parameters’ at the top
  • Under the ‘Check Date Period’, enter 01/01/2021 - 03/28/21 in the ‘From, To’ fields
  • Select all check dates

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  • At the top right corner, click on ‘Run Report(s)’

 

If you are reducing the employee’s CA SPSL balance, you will need to manually edit the employee’s accrual. Go to:

  • Employees > Time Off Accrual
  • Select your employee from the list
  • Click on Details at the top
  • Click on ‘CA SPSL’ from the list of accrual types
  • Update ‘Current Used’ from 0 to the number of hours used/paid under federal emergency paid sick leave (EPSL)
  • Reason: ‘ESPSL hours used between 1/1/21 - 3/28/21’