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  2. UKGR Support
  3. Time & Labor Management

Employee Submitting Time Off Requests (New UI)

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  1. From your dashboard hover over the My Time and Schedule icon, then select My Time Off image7.png
  2. A calendar view will display of the current month, any approved Time Off will be listed in a solid color and any pending requests will display with dashes                                                                                             image8.png                    image18.png
  3. Review the Accrued Balance Details to review your current balances before making a request
    1. Click the mceclip0.pngto review the balances in hours or days  mceclip1.png
    2. Change the Time Off name dropdown to review all available balances (i.e. Sick, Vacation, PTO, etc) mceclip2.png
  4. To begin your request, click the lookup icon mceclip3.png next to the Time Off Type to select the Time Off you want to request (ie: Vacation, Sick, PTO, etc)                                                                                                          2021-01-13_15h47_58.png                                      
  5. Click image21.png
    1. Request Type: From the dropdown, select the type of hours to record image17.png
      1. Full Day: To record one entire calendar day as Time Off (i.e.: 8 hours Vacation on 1/10/16)
      2. Partial Day (Start/Stop): To record a specific in/out time for the Time Off (i.e.: 8:30a-10:30a recorded as ‘Sick’ time off)
      3. Partial Day (Bulk): To record a partial number of hours as Time Off (i.e.: 4 hours Vacation, no in/out time recorded)
      4. Multiple Days: To record consecutive days as Time Off (i.e.: Monday -  Wednesday)
    2. Date: Multiple options will become available depending on the Request Type selected
      1. Date will become available if “Full Day” or either “Partial Day” types are selected. Enter the date for the Time Off being requested                                                                                                    image20.png
      2. From/To dates will become available if “Multiple Days” is selected. Enter the first day for the Time Off in From and enter the last day for the Time Off in To image15.png
    3. Time: Multiple options will become available depending on the Request Type selected
      1. From/To times will become available if “Partial Day (Start/Stop)” is selected. Enter the start time to begin the Time Off in From and enter the end time for the Time Off in To image13.png
      2. Total Hours will become available if “Partial Day (Bulk)” is selected. Enter the number of hours to request off in Total Hours image6.png
      3. Hours Per Day will become available if “Multiple Days” is selected. Enter the total number of hours per day for the Time Off image10.png
    4. Comment: To enter a comment for the Manager to review about the request
  6. Select image3.png when all required settings are selected
  7. Once a request has been submitted a confirmation message will be received                                                                        image12.png
    1. If there are any errors/warnings with the request, a popup will appear and 'OK' can be selected to bypass it. The most common notification is regarding skipped days (based on your scheduled days off or Holidays) or negative balances.
      1. If no schedule is being tracked, the system will assume Saturday/Sunday are the days off.  Please contact your CSR if every day should be available to select for Time Off Requests                                           image1.png
  8. To review the history of Time Off Requests, select the hamburger menu icon in the top left, click the My Info image19.png icon, then navigate to My Time > Time Off > History                                                                                                       image16.png
      1. Select the dropdown Period to review additional history image4.png