Mobile App User Guide (New UI) - Manager/Admin – LinkHCM

**Note:** For any employee related functions review the guide "Mobile App User Guide (Employee)"

Download ‘HCMToGo’ from your app store

Enter your Region and Company Shortname ( ) , then select the button. You will then be routed to the login

From the login screen, enter your Username and Password then select the button

After logging in, you will be taken to your Dashboard. Here you can utilize the same links and widgets as the web portal:

Within the menu in the top left, as a manager you will have one menu for your own employee information under the My Info icon and a second menu under the Team icon which are the employees who report to you

In the ‘My Info’ section you will have the same menu options as your employees like My Benefits, My Time, and My Pay for all your personal employee data. The 'Mobile App (Employee)' guide will give you a descriptive layout of these options
In the ‘Team’ section you will have menu options to My Team, Time, HR, etc to view data for all the employees you’re assigned to
- Within the Start Widget on the dashboard, you will have the same links available for team data as the menu to perform duties like Review Time Off Requests, Review Timesheet Change Requests, or to edit Current Timesheets. Utilize whichever is easiest.

Under Team > Team Members there is a list of your employees where you can review their profile, review their time off data, or review their timesheets by selecting the icon

- This list can also be accessed from the Other Employee Information link within the 'Employee Changes' widget on your dashboard
Selecting the Profile option will display basic information from the employee’s profile, depending on your security access you may be able to edit the fields
Selecting the Time Off option will display several different selections in the dropdown menu in the top left:
- Pending Approval - you can approve/reject Time Off Requests from here along with seeing the employees current balance or editing the request. Select the Actions icon for additional options
  - - - This approval/rejection can also be done from the Review Pending Time Off Requests link within the 'Manage Time' widget on your dashboard
- Request - you can create a Time Off Request on behalf of the employee from here. This is the default screen you’re routed to when selecting Time Off
- History - you can select the filter icon to review the employees submitted/approved/rejected Time Off Requests throughout that timeframe. Click the arrow to expand the employee's history
- Time Off Calendar - you can view a monthly calendar of all approved/pending Time Off Requests. A date with an orange dot indicates a Pending request, a date with a green dot indicates an Approved request, an orange square will highlight the current date, and a pink square indicates a Holiday
- Balances - you can review the employees Time Off Balances by number of days or number of hours. Accrued, Taken, Current Balance, and Scheduled Time Off balances appear along the bottom with the Available displaying along the top
Selecting the Timesheet option will display:
- All Timesheets – you can review all timesheets for the employees selected, by default you will be routed to their current timesheet.
  - - - This can also be done from the Current Timesheets link within the 'Manage Time' widget on your dashboard
      - Click the arrow next to the date to expand each day's time entries
      - In the From and To fields you can manually edit punches or edit the Cost Center (aka Department) along the bottom
      - Click the notes icon to review notes left by the employee
      - Click after all edits are completed
- Change Requests - you can approve/reject any pending Timesheet Change Requests. Update the filter to review requests for different timeframes
  - - - This approval/rejection can also be done from the Review Pending Timesheet Change Requests link within the 'Manage Time' widget on your dashboard
- Timesheet Approval History - you can approve/reject the employees’ timesheets based on the filter . You will be able to edit the timesheet or review other Approvers by selecting the Actions icon
  - - - This approval/rejection can also be done from the Approve Previous Pay Period link within the 'Manage Time' widget on your dashboard

The bell icon in the top right will display a number of current Notifications or To Do Items that need to be reviewed . Tap on the icon to review My To Do Items, My Notifications, or My Checklist items

My To Do Items is the first tab, this will list actions that need to be completed by you. Tap on the to review and complete the To Do Item.
- - You can also utilize the links on your Start Widget on the Dashboard to complete your To Do items
    - i.e. The "Review Pending Timesheet Change Requests" link in the Manage Time Start Widget will allow you to approve/reject timesheet change requests, or the To Do item for "Timesheet Change Requests" will allow for the same functionality

My Notifications is the second tab, this will display emails generated from the system like approval/rejection notices or explanations on what To Do Items need to be completed.
- - Tap the to review the message
    - - The icon will allow you to forward the notification to your company registered email address.
      - The icon will allow you to delete a notification.
  - Check the box to the left then select the at the bottom to 'Delete' or 'Mark As Read' on multiple notifications, if the message does not need to be reviewed