FFCRA User Guide (New UI) - Payroll & TLM

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TLM (Pay Cals 2.0) Report for Daily Limit (if applicable)

A report labeled 'FFCRA Daily Limit Report' has been added to your My Saved Reports library, you can use this report as a tool to review before payroll is processed.

  • To access your My Saved Reports library, click the 'Other Reports' link within the Reports widget on your dashboard2021-01-22_11h48_00.png
  • Click the run report icon 2021-01-22_11h49_23.png next to the report name 'FFCRA Daily Limit Reportmceclip2.pngmceclip3.png
      • If the column 'Over Daily Limit?' has a “Yes”, this means that the employee is over the daily max amount based on the type of leave. You will have to update the amount manually once the time has been synced to payroll to stay in compliance with the daily limits:
            • FFCRA FMLA 10 weeks $200 max per day, $10,000 accumulated max
            • FFCRA Family Leave 10 days $200 max per day, $2,000 accumulated max
            • FFCRA Sick Leave 10 days $511 max per day, $5,110 accumulated max
      • If the column 'Over Daily Limit?' has a "No" those dates are within compliance for the daily limits 

 

Accruals (if applicable)

If you add new hires to the system after LinkHCM added the new FFCRA Accrual Balances for your employees, you will need to add the new FFCRA Accrual Balances to your New Hires.

 

  • Full Time Employees
    • Go to your new hire’s employee profile:
        • Select the 'Other Employee Information' link under the Employee Changes widget on your dashboard
        • Click the Employee Information icon mceclip0.png to go into their profile2021-01-22_11h19_58.pngmceclip1.png
    • In the Profiles widget, click Manage Profiles to review their Accrual Profile assignment
        • Make sure they are assigned the correct Accruals profile that includes FFCRA2021-01-22_11h33_13.png2021-01-22_11h33_36.png
    • In the Accruals widget, click the Actions icon mceclip2.pngon the right then select ‘Edit Balances’2021-01-22_11h34_26.png
        • For FFCRA Paid Leave 10 Days:2021-01-22_11h38_14.png
            • Accrued To: 04/01/2021
            • Hours Remaining: 80
            • Comment: Adding 80 hours for FFCRA Paid Leave
            • Click 'Save'

 

  • Part Time Employees
    • Part time employees are entitled to paid sick leave for their average number of hours worked in a two week period. If the normal hours worked are unknown and the employee’s schedule varies, employers may use a six-month average to calculate the daily hours that employees can take over a two-week period. The employee will need to record hours on their timesheet before an average can be identified.
        • A custom report has been added to your My Saved Reports library named ‘COVID-19 PT Emergency Paid Sick Leave Calc.’ to help you calculate accrued time for part time employees 
            • To access your My Saved Reports library, click the 'Other Reports' link within the Reports widget on your dashboard2021-01-22_11h48_00.png
            • Select the run report icon 2021-01-22_11h49_23.png next to the report name 'COVID-19 PT Emergency Paid Sick Leave Calc'mceclip0.png
            • The report is pre-configured to calculate the lookback period and then automatically calculate the number of hours for Emergency Paid Sick Leave that the part time employees should receive based on average hours worked in a two week period over the last 6 months. The last column on the right labeled ‘Hours’ will display these hours for the part time employee's balance mceclip1.png
                • Note: This report can only be used for part time employees who have recorded hours on their timesheet. This report will be blank for brand new part time hires
    • Once you have identified the balance due for your part time employee, go to their employee profile:
        • Select the 'Other Employee Information' link under the Employee Changes widget on your dashboard
        • Click the Employee Information icon mceclip0.png to go into their profile2021-01-22_11h19_58.pngmceclip1.png
        • In the Profiles widget, click Manage Profiles to review their Accrual Profile assignment
            • Make sure they are assigned the correct Accruals profile that includes FFCRA2021-01-22_11h33_13.png2021-01-22_11h33_36.png
        • In the Accruals widget, click the Actions icon mceclip2.pngon the right then select ‘Edit Balances’2021-01-22_11h34_26.png
            • For FFCRA Paid Leave 10 Days:2021-01-22_11h38_14.png
                • Accrued To: 04/01/2021
                • Hours Remaining: Enter the Hours you've calculated for the PT employee
                • Comment: Adding "XX" hours for FFCRA Paid Leave
                • Click 'Save'

 

Payroll Recap & Funding Report

The Payroll Recap & Funding Report has been enhanced to include information on the FFCRA Wage Credit, FFCRA Medicare Credit, and ER OASDI Tax Deposit Deferral.

  • To access your My Saved Reports library, click the 'Other Reports' link within the Reports widget on your dashboard2021-01-22_11h48_00.png
  • Select the run report icon 2021-01-22_11h49_23.png next to the report name '01-Payroll Recap Report'                                            mceclip6.png
    • Within the report, there is a Families First Coronavirus Response Act/CARES Act Information section that details the tax liabilities for the selected payroll and provides the following info:
        • FFCRA Wage Credit- this is equal to gross earnings paid under FFCRA Sick Leave 10 Days, FFCRA Family Leave 10 Days, and FFCRA FMLA 10 Weeks
        • FFCRA Medi Credit - this is equal to the Employer Medicare tax amount calculated on the above earnings
        • ER OASDI Tax Deposit Deferral - if you have elected to defer payment of your Employer OASDI tax amount                                                                                                                                           mceclip7.png
  • Reviewing the Tax Debit/Amounts
    • There are multiple sections on your Payroll Recap & Funding report to provide as much information as you need
        • The Taxes section shows all tax liabilities before any credits or deferrals under 'Total' and the amount being credited due to FFCRA payments under 'FFCRA/CARES Credits' along with the tax amount LinkHCM will debit under 'LinkHCM, Inc Debit'
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